Staff and your team
If more than one person takes bookings in your business, each of them can have their own services and their own hours — and your clients can choose who they want to see.
Staff are on the Team plan, which includes 5 people, you included. Agency, for larger teams, is set up by consultation. Free and Solo are single-person, which is most businesses — and so is the trial you get when you sign up. See Billing and plans.
Adding someone
Go to Settings → Team.
You’re already there, marked Owner — every Slot’d business starts with one person, and that’s you. Choose + Add staff for anyone else:
- Name — what your clients will see
- Title (optional) — e.g. “Senior stylist”
- Services performed — tick the ones this person does
If you tick nothing, that person is treated as doing every service. Once you tick some, they only do those — so when you add a new service later, come back and tick it for the people who do it.
Above the list you’ll see how many staff your plan includes and how many you’ve used. When every seat is taken, + Add staff is greyed out.
Staff don’t get their own logins. You manage everyone’s services and hours from your account. That keeps setup to one place, and it means adding someone takes a minute, not an invite-and-wait.
Hours
Choose Hours next to anyone on the list. Two tabs:
- Weekly availability — the days and times that person works
- Date overrides — whole days they’re off
Someone with no days switched on uses the business’s hours. That means most people need nothing set at all. Once you switch on at least one day for someone, their weekly availability is theirs alone: any day left switched off is a day off, and they can’t be booked on it. To give someone a single date off, block it under Date overrides.
Your business-wide blocked dates always apply on top, and so does busy time from a connected Google Calendar. If you close for a holiday, the whole team is closed — you don’t have to block it for each person.
What your clients see
On your booking page, a client picks the service first. They’re only asked to choose a person when more than one active staff member performs that service. One person does massages? No picker — they go straight to picking a time. Three people cut hair? They choose.
Times shown are that person’s, and only their own appointments make them busy. Two staff can be booked at the same time; the same person can’t be booked twice.
Slots are different. A client grabbing a Slot doesn’t choose a person — you do, when you create it, using Who’s performing this? (it appears once you have more than one active staff member). Slot’d won’t let you create a Slot that overlaps another Slot or appointment for the same person; different people can have Slots at the same time. See Create a Slot.
When someone leaves
Choose Deactivate. They come off your active team and out of your clients’ choices.
A deactivated person doesn’t use a seat, so replacing someone who leaves doesn’t cost you anything. Appointments they’ve already got stay on your calendar — your clients are expecting those. Deactivated staff don’t appear in the list; if they come back, add them again.
You can’t deactivate yourself. You’re the owner, and a business with nobody in it can’t take a booking.
If you’re on Free or Solo
The Team tab isn’t there. Everything is yours: your services, your hours, your bookings. Upgrading to Team in Settings → Payments turns it on, and your existing setup carries over as the owner’s.
If a Team business moves back to a single-person plan, nobody is deleted and existing appointments stay. But the Team tab goes away, clients can no longer choose a person, and new bookings come to you.